Privacy policy

Person in charge

VIB GmbH
Universitätsstr. 142
D-44799 Bochum, Germany
Managing Director: Dr.-Ing. Hans-Jörg Gasterich
Phone: +49 234 97 190 86
Fax:      +49 234 97 190 88
E-mail:  vib@vib-bochum.de
Further information can be found in the imprint: www.vib-bochum.de/en/site_notice/

Data protection officer

Counsel
Mark Scheerbarth
E-mail: dsb@firmen-datenschutz.eu
Website: https://www.firmen-datenschutz.eu

Collection and storage of personal data

1) When you visit this website

When you visit the website www.vib-bochum.de (and all sub-pages) your browser (e.g. Microsoft Internet Explorer, Google Chrome, Mozilla Firefox, Opera, Apple Safari etc.) automatically sends information to the server of this website. This information is temporarily stored in a so-called log file. This is the following information:

  • IP address of the requesting device (e.g. desktop PC, laptop, tablet, smartphone etc.) used to visit this website,
  • Date and time of the visit,
  • Name and URL of the accessed page / file,
  • Website from which the visit is made (so-called referrer URL),
  • Access status/HTTP status code,
  • in each case transferred data quantity,
  • if applicable the operating system of the terminal device and the name of your access provider.

Type and purpose of use

The above data will be processed for the following purposes:

  • Providing a trouble-free connection to the website,
  • comfortable use of the website,
  • Evaluation of system security and stability,
  • for administrative purposes.

The legal basis for data processing is Art. 6 §. 1 sentence 1 letter f DSGVO. The legitimate interest results from the listed purposes for data collection. The collected data will not be used to draw conclusions about your person.

Use of cookies

Cookies are used on this website. Cookies are data created by your browser when you visit a website and stored locally on your terminal device. A cookie stores information that depends on the device you are using. This does not mean that immediate knowledge of your identity is possible.

Cookies do not cause any damage, they do not transmit viruses, do not read hard disk contents or e-mail addresses. Cookies are used to optimize the user experience and thus to make visiting this website more pleasant. Two types of cookies are used for the original operation of the website: session cookies and temporary cookies. Session cookies are used to recognize which pages of this website you have already visited. These are automatically deleted when you leave the page. Temporary cookies are stored on your end device for a specified period of time.  If you visit this website again at a later date, your browser (if you have also used it previously) returns the information stored in the cookie to this website. This allows you to display individual and customized information, in particular which entries and settings have been made so that you do not have to enter them again. Other cookies may be set by third parties. Please refer to the separate description below for the programs and plug-ins used in each case.

Google Maps

We use the offer of Google Maps (Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA) to show you interactive maps with the given location directly on our website in a comfortable and visually appealing way.

When you visit our website, Google receives the information that you have accessed the corresponding URL of our website using the map function. In addition, the data listed under point 1) of this data protection declaration will be transmitted. The transfer will be made in any case, regardless of whether you have a Google account or are logged in to it. If you are logged in with a Google Account, Google may associate it with your account. Google processes your data and creates profiles in order to improve maps, but also to offer advertising and conduct market research. You have a right of objection to this type of use of your data, in which case you must contact Google directly.

The legal basis for data processing is Art. 6 § 1 sentence 1 letter f DSGVO. The legitimate interest results from the listed purposes for data collection.

For further information on data processing by Google and setting options, please refer to Google’s privacy policy at http://www.google.com/intl/de/policies/privacy/

Google LLC is certified for the u.s. European Privacy Shield. This ensures compliance with the data protection level applicable in the EU. Further information can be found at: https://www.privacyshield.gov/EU-US-Framework

Google Web Fonts

On this website we use the “Web Fonts” service provided by Google (Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA) to make the typeface uniform and visually appealing.

The selected font is loaded and embedded externally from Google servers. The connection between your Internet browser and Google LLC. servers automatically collects data about your site visit and forwards it to Google LLC. The information collected is the information listed in Section 1) of this Privacy Policy.

The legal basis for data processing is Art. 6 § 1 sentence 1 letter f DSGVO. The legitimate interest results from the listed purposes for data collection.

For further information on data processing by Google and setting options, please refer to Google’s privacy policy at http://www.google.com/intl/de/policies/privacy/

Google LLC is certified for the u.s. European Privacy Shield. This ensures compliance with the data protection level applicable in the EU. Further information can be found at: https://www.privacyshield.gov/EU-US-Framework

2) When contacting us

By e-mail

If you send us an e-mail, your e-mail address (possibly with your chosen name as sender information), the subject you have chosen and the content of your message will be processed. The data processing is necessary in order to be able to answer your enquiry appropriately or to take the measures you require or to fulfil other legal obligations towards you which are the subject of the enquiry. Only data required for the above purposes will be processed.

The legal basis for the processing of the data is our legitimate interest in answering your question pursuant to Art. 6 §. 1 letter f DSGVO.

If your e-mail is sent in order to enter into a contractual relationship with us or to enable us to carry out pre-contractual measures, the legal basis for processing is also Art. 6 § 1 letter b DSGVO.

The personal data will be deleted after your request has been processed, provided that there are no legal storage obligations to the contrary.

By fax or post

If you send us a letter or a fax, your personal data stated therein as well as the facts communicated will be processed. The data processing is necessary in order to be able to answer your enquiry appropriately or to take the measures you require or to fulfil other legal obligations towards you which are the subject of the enquiry. Only data required for the above purposes will be processed.

The legal basis for the processing of the data is our legitimate interest in answering your question pursuant to Art. 6 § 1 letter f DSGVO.

If the contact is made by post or fax in order to enter into a contractual relationship with us or so that pre-contractual measures can be carried out by us, the legal basis for the processing is also Art. 6 § 1 letter b DSGVO.

The personal data will be deleted after your request has been processed, provided that there are no legal storage obligations to the contrary.

3) Contractual relationships and fulfilment of other legal claims

If you enter into a contractual relationship with us, a pre-contractual obligation exists (contract initiation) or we have to fulfil other legal claims against you, we collect the following data:

  • Salutation
  • First and last name
  • Address
  • landline and / or mobile phone number
  • E-mail address
  • in the B2B area, if applicable, first and last name of the contact person in the company
  • Information which is necessary for the initiation of a contract, contract execution or fulfilment of other legal claims against you.

Type and purpose of use

The above data will be processed for the following purposes:

  • to be able to identify you when initiating a contract, as a contractual partner or in the event of other legal claims
  • in order to be able to fulfil pre-contractual measures, the contractual relationship or other legal claims against you
  • to correspond with you
  • for invoicing

The legal basis for data processing is Art. 6 § 1 sentence 1 letter b, c, f DSGVO. The data processing is necessary for the listed purposes for an appropriate execution of the contract and/or for the fulfilment of other legal obligations towards you.

The personal data will be deleted after completion, provided that there are no legal storage obligations to the contrary or you have consented to further storage in accordance with Art. 6 § 1 sentence 1 letter a DSGVO.

The retention period for contracts and standing order documents, insofar as these do not form a booking basis, and for shipping documents is currently 6 years (in the case of standing order documents, this period begins after expiry of the contract, § 147 § 3 S. 1 Tax Code). Invoices are in accordance with § 147 Abs. 2 i.V.m. 147 § 1 no. 1, 4, 4 a Tax Code for 10 years.

Information disclosure

Your personal data will only be passed on to third parties if:

  • you have given your express consent pursuant to Art. 6 § 1 sentence 1 letter a DSGVO,
  • the disclosure pursuant to Art. 6 § 1 sentence 1 letter f DSGVO is necessary to assert, exercise or defend claims and it cannot be assumed that you have an overriding interest worthy of protection in the non-disclosure of your data (this also includes the involvement of contract processors insofar as the requirements of Art. 28 DSGVO are met),
  • for passing on in accordance with Art. 6, § 1, p. 1 lit. c DSGVO has a legal obligation,
  • and is required by Art. 6 § 1 sentence 1 letter b DSGVO for the execution of contractual relationships with you. This includes in particular the transfer of the necessary personal data to shipping or transport companies to deliver goods or services or the bank details/account data to the bank institution or payment service provider processing the payment.

The data passed on may be used by the third party exclusively for the purposes mentioned.

Your personal data will not be passed on to third parties.

Candidatures

Candidate data will only be processed by us for the purpose and for the execution of the application procedure in accordance with the statutory provisions. The legal basis for the processing of applicant data is Article 6(1)(b). DSGVO and Article 6(1)(f) DSGVO if, for example, this is necessary for us in legal proceedings. Furthermore, § 26 BDSG applies.

If we provide an online application form, the necessary data for the application are marked accordingly; otherwise, they result from the job descriptions. As a rule, these are first and last name, address, contact details (e.g. telephone / mobile phone number, e-mail address), cover letter, curriculum vitae and certificates. In addition, you may voluntarily provide us with further information as part of your application.

By sending / transmitting your application to us, you agree to the processing of your data for the purpose of carrying out the application procedure in accordance with the data protection declaration and to the extent stated therein.

If you voluntarily provide us with special categories of personal data listed in Art. 9 DSGVO (e.g. health data, religious affiliation etc.), they will also be processed in accordance with Art. 9 § 2 letter b DSGVO. If we ourselves request special categories of personal data (Art. 9 § 1 DSGVO) from applicants, they will also be processed in accordance with Art. 9 § 2 letter a DSGVO. This can be, for example, health data, insofar as this is necessary for the exercise of the profession.

If we provide an online form for applications, the data will be transmitted to us encrypted according to the current state of the art.

If you send us an e-mail you have to take care of the encryption yourself. Alternatively, you can send us your application by post.

The data you submit in the application can be further processed by us if this results in an employment relationship. If the application was not successful, the data will be deleted. The application data will also be deleted if you withdraw your application. You are of course entitled to do so at any time.

The data will be deleted after 6 months, unless the application is revoked. This ensures that we can answer any questions that may arise after your application and provide proof of compliance with the Equal Treatment Act. Invoices for travel expense reimbursements are archived in accordance with tax regulations.

Rights concerned

You have the following rights:

  • in accordance with Art. 15 DSGVO to request information as to whether personal data relating to them are processed. If personal data is processed, you have a right to information about this personal data and to the following information: processing purposes, categories of personal data, recipients or categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to rectify or delete the personal data concerning you or to restrict or object to such processing, the existence of a right of appeal to a supervisory authority, the origin of your data, if not collected by me, and the existence of automated decision-making including profiling and, where applicable, meaningful information on the details;
  • in accordance with Art. 16 DSGVO to request the correction of incorrect or complete personal data stored by me without delay;
  • to request the deletion of your personal data stored by us in accordance with Art. 17 DSGVO, unless the processing is necessary to exercise the right to freedom of expression and information, to fulfil a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;
  • in accordance with Art. 18 DSGVO, to restrict the processing of your personal data if you dispute the accuracy of the data, if the processing is unlawful, but if you refuse to delete the data in order to assert, exercise or defend a legal claim or if you have lodged an objection against the processing in accordance with Art. 21 DSGVO;
  • in accordance with Art. 20 DSGVO to receive your personal data, which you have provided to us, in a structured, current and machine-readable format or to request the transmission to another person responsible;
  • in accordance with Art. 7 § 3 DSGVO to revoke your consent to us at any time. As a result, we are no longer allowed to continue processing data based on this consent in the future;
  • to complain to a supervisory authority pursuant to Art. 77 DSGVO. They may contact the supervisory authority of their place of residence or work or the place of suspected infringement.

Right of objection

Insofar as your personal data are processed on the basis of the legitimate interest pursuant to Art. 6 § 1 sentence 1 letter f DSGVO, you have the right to object to the processing of your personal data pursuant to Art. 21 DSGVO, provided that reasons are presented which arise from your particular situation or the objection is directed against direct advertising. In the case of direct advertising, you have a general right of objection, which is implemented by us without stating a particular situation. If you would like to make use of your right of revocation, an e-mail to vib@vib-bochum.de is sufficient.

Up-to-dateness of the data protection declaration

The privacy statement is valid as of May 2018.

It may be necessary to change the data protection declaration due to further development of the website, changed offers or legal or official requirements. The current data protection declaration can be called up at any time on this website under www.vib-bochum.de